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Utilizing board software to hold online meetings allows for more efficient meeting processes, stronger board engagement, and better paperwork organization. When a meeting is held in person or over video conferencing, the use specifically designed tools can guarantee the meeting’s success. However, the process of implementing these tools isn’t always straightforward and requires training and adjustments to the established procedures of the company.

The best software for managing boards provides a single, integrated solution for all meetings. It allows administrators to create an agenda for meetings, and also provide relevant documents to the members in advance. It also enables them to distribute the materials and record meetings using its integrated audio/video conferencing tool. It can even automatically generate minutes of meetings following the meeting. Additionally, it can keep and secure all materials for the board in a central location that is easy access.

Software that minimizes distractions is a further important feature. For instance, it could allow attendees to mute their microphones when they’re not talking. It should also establish conversation protocols, for instance, the procedure for raising hands to ask a question or for permission to speak. It is essential to make these rules clear for members prior to the meeting to avoid any confusion or anger.

Finally, the software should be available across all devices, so that users can easily access it. The best portals come with versions that are optimized for tablets, desktops, and mobile devices. This lets the software succeed in increasing attendance and boosting board member engagement.

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